Organizational Management and Execution Plan

Question: Describe about the Organizational Management and Execution Plan? Answer: Introduction An MATOC (Multiple Award and Task Order Contract) is undertaken for the construction requirements in Afghanistan. The requirements comprise the need of design-bid, design-bid-build and site adaptation for the construction. This particular design proposal provides a narrative description of the management and execution of the multitask orders. The proposed plan distinctly describes the organizational structure. The management and execution plan provided will, in turn, help the organization to evaluate the offerors skills and capabilities. Furthermore, the proposal considers the inherited challenges for the provinces of Afghanistan. The given MATOC capacity for the project is specified as $49,500,000. Furthermore, the estimated cost of the seed project is approximated between $1,000,000 and $5,000,000. The government of Afghanistan retains the facility to employ either the technically acceptable lowest price or trade-off in the selection process. In this particular project, the case st udy is done on Gilbane Building Company is Afghanistan. Moreover, the proposal considers in proving an effective and efficient plan for construction of multiple tasks. Objectives The objectives of this thorough planning and construction proposal for Gilbane Building Company are: To describe the design capabilities of the offeror. To illustrate the construction capabilities of the offeror. To determine the active relationship between the prime subcontractors and offeror. To represent the interaction between the upper-level management and on-site construction team. To represent the interaction between the design team and on-site construction team. To illustrate the capability for the planning of multiple concurrent projects. To evaluate the security requirements for construction. To coordinate with the government ministries of Afghanistan. Organizational management and execution plan The Gilbane Building Company specializes in multiple building constructions in Afghanistan with subordinating with various firms and companies. Design Capabilities of the offeror The Gilbane Building Company in Afghanistan provides their services working in a team with qualified persona and sometimes to provide the best solutions for the clients; the design is outsourced from the subordinating with the design firm. The Gilbane Building Company needs to design the entire design plan for the construction in an early stage of project organization. The design will guide the whole project to successful completion within required time. The design needs to provide and verified at the beginning of the construction because it will help to minimize the construction resource wastage. The Gilbane Building Company subordinates with various design firms for the enhancement and quality design for the client. A commitment letter from the design firm is required confirming the coordination and contract between the Gilbane Company and the leased design firm. In the contact submitted to the Gilbane, the subcontractor design of the building will be limited to the designing of the interior and the exterior of the building site. Besides, the agreement will cover the time and cost limitation for the required undertaken project of Gilbane Company. The design of the construction will specify the appropriate and adequate specification, breaking up the planning and construction schedule. While planning and designing for construction, the overall structure, required tools and instruments, process of construction and culture and relationship between the offeror and the on-site need to be transparent. Regarding the planning and the construction as a team or the subordinating with the design firm; initial procedural method needs to be transparent for every member of the team. The planning and the construction also depend on the relevant experience of every individual professional in the construction procedure. Construction capability of the offeror: The construction of the required site comprises with the management of the various factors that is liable for the successful completion of the project depends on the team coordination and scheduling activity of the whole construction and planning team. The Project Manager is accountable for managing the schedule and cost, assuring the construction objective and clients requirement. The Project Manager also ensured the safety of the operation on-site of the construction. The construction capability of the offeror defines the entire team consisting of every participant in construction, planning and design phase including the construction manager. A professional and effective construction management of the project will comprise the working procedure with the client or with the subordinating design firm. Furthermore, the top most priority of the planning and design of any construction site is the client. The construction and design of the building need to be verified and coordinated with the client at every step. The emphasis on the requirement of cost, quality, and time as defined by the client is the main factor for the construction. The construction design needs to be verified and validated before and during the construction in order to complete the whole task within required time, resources and in an effective manner. Roles and Responsibility of the members of Gilbane Building Company The detailed construction team results in the effective enhancement of construction procedure. The construction team of the Gilbane Building Company comprises of Geotechnical Engineer, Land Surveyor, Architect, Structural Engineer, Quantity Surveyor, Builder, building service engineer, the building contractor or the subcontractor. Figure 1: The different construction professionals in construction The roles, as well as the responsibilities of the different construction professionals, need to be specified in details to avoid the defects and errors in building construction. The various responsibilities as defined by the construction team are summarized below. In the initial stage of the construction procedure, the geotechnical engineers will examine and analyze the project site. The determination of mechanical, chemical and physical conditions of the embedded rock and the soil of the site will provide a detailed analysis of the influence of these factors on the construction. Depending on the conclusion of the geotechnical engineer, ground improvement techniques are applied to improve the condition of the ground. Furthermore, the land surveyor will determine the exact boundary of the construction site and verify the legal authorities of the construction site. The design and architecture of the construct are outsourced from the subordinating design firm. The subordinating firm will design the building that meets the economic, functional, safety and clients requirements. The subordinating design firm will also ensure the design is being followed during the construction phase. In the later phase of the building construction, the structural engineer will constructs, plan, maintains and monitors the building construction throughout the process. The subordinating firm will perform the primary designing perspective of the building. The structural, maintenance, the construction will be carried out by Gilbanes internal team of construction. Dividing the whole construction process into manageable, an integrated part will help in managing the equality of the construction. Organizational structure The organizational structure for the Gilbane Building Company is responsible for the integration of the project and completing the project within required time and cost. The Gilbane Company has subordinating for the design of the project. The upper-level management of the project will verify, design and plan the various tasks in the construction procedure. Apart from that, the organization of Gilbane will comprise of the Project Construction Team that deals with the organizational structure of the entire project. The on-site management team will monitor and guide the on-site construction team. The project operation management team ensures the quality of the construction, safety and environmental assurance of the construction. Figure 2: Organizational Structure for the construction business Interaction between on-site construction team and upper level management The upper-level management of the Gilbane Building Company is the bonding medium for holding the entire project together. In the building and construction, the effective communications between the upper-level manager and the on-site construction team will help the team in completing the project in required time and with effectiveness. The upper-level management team of the Gilbane Building Company is the sole point of the managing the project. The upper-level management team is responsible for planning the budget, scheduling the tasks, activities, project team, communicating with the stakeholder. For the upper-level management team, the manager of the project needs to corporate and effectively communicate with the on-site construction team. The upper-level management handles the stress; solve the problem raised during construction, motivate and inspire the construction team through communications. The thorough communication between the on-site construction team and the upper-level ma nagement will help the team members in proceeding and understanding with their individual tasks. The effective communication will help in understanding the vision and requirement of the project. Interaction between on-site construction team and design team The design of the construction building is outsourced from the subcontracting design firm. The subcontracting design firm will design the whole design of the construction building. The design team will develop the architectural design in accordance with the environmental, legal, economical and clients need for the construction building. During the construction procedure of the building due o various external factors formed within the construction site, affect the primary design of the building. The factors that affect the design of the building are namely the climate, the vegetation, and the locality. In order to deal with the difficulties, the primary design of the building might need to be changed accordingly. Communication between the on-site construction team and the design team need to be felicitated during the initial stage of design and planning. Furthermore, the on-site construction team needs to be transparent about every detail in the design of the building. The effective c ommunication between the construction team and the design need will facilitate the construction work. The design team is responsible for the entire design of the construction building. Without the communication with the construction team, the design of the building is not practical and efficient. The effective communication between the design team and the construction team will help in understanding the blueprint of the building. Furthermore, communication will ease in understanding the need of design architecture. Thus maintaining the communication and interaction between the construction team and the design team will facilitate the completion procedure of the building construction. Gilbane Building Companys capability and plan for concurrent construction of multiple projects In order to utilize the industry to its fullest, the Gilbane Company plans multiple concurrent projects. To improve the quality of the multiple projects, the efficiency the management, as well as the coordination between the interrelated projects is vital. The risks involved in the managing the several construction projects are the resource management. Effective project planning and the resource management are required for the planning and managing various at the same time. The distribution and allocation of the materials, equipment and the task force is necessary for the effective completion of the concurrent project. The multi-project management effectiveness and the efficient resource distribution is the primary factor affecting the multiple projects. The various projects need to have effective scheduling and work breakdown structure to implement the construction planning effectively. The Company will effectively manage the multiple projects by tracking and controlling the actual budget and given cost for the required project. Active collaboration with the various team member of the project team will provide effective management. Furthermore, the documentation of the several projects at the same time will be maintained and verified that will ease the project planning and construction. Security requirements for the construction The safety and security of the construction site cannot be overlooked in the construction of the building. During the initial stage of the constructions, the construction site needs to be analyzed for the safety of the building. Before the planning and the design of the construction building, the geotechnical engineers will examine and verify the project site. The planning and design of the construction building is largely dependent on the physical characteristic of soil and environmental as well as geographical condition of the chosen area. The underlying rock, soil type, physical features of the land is analyzed. These factors affect the construction of the building at the later stage. By surveying of the provided land to check and verify the legal authorities ensure the security of the construction site. The economic, physical and chemical factor of the rock and soil type in the construction area has an extensive effect on the construction of the building. Ensuring security measurement before the designing phase; assist in eliminating the vital risks in the construction procedure. In the designing phase of the construction, various factor needs to be considered during the process. The environmental and social factor poses a significant impact of the construction of any building. The design of the building may be economical or domestic depends largely on the climate of the region. The geological position, the environmental factors, vegetation and even the locality of the construction site has an effect on the design of the building. Excluding those factors before the developing the design of the construction building will pose tremendous risks to the people residing in the building. Furthermore, the safety and security of the instruments and resources in the construction sites cannot be overlooked. Moreover, the safety of the construction workers regarding the accident must be ensured. Accidents and construction faults can be minimized by ensuring and maintaining safety procedure and standards at the construction site. Additionally, the security of the equipment and the resources need to make sure from theft and burglary at the construction site. During the execution of integrated tasks and the construction procedure, the appropriate procedure needs to be followed to maintain the standard quality of the materials used. The standard procedure retained in the construction phase ensures the safety and security of the building. Coordination with the government ministries For the construction of buildings in a different province of Afghanistan, the coordination with the various government ministries is required. The Government ministry of Afghanistan is responsible for the implementation of the road structure for the building. Managing the eclectic and the water connection for the construction building is provided by the Ministry of Energy and Water. The Ministry of Interior or Home Affairs are responsible for the development and maintain the national security, supervising the local government in the construction of the commercial or government buildings. The local villages sometimes pose a risk in the construction of commercial or economic buildings in Afghanistan. Especially in the rural area the construction of commercial building of economic construction need to be verified and permitted by the village heads and authorities. Thus, having an anticipated and throughout corporation with the government ministries as well as the local village elders an d the district level officials need to be maintained. Conclusion The construction of the building in the Afghanistan provinces requires the detailed organizational management as well as the execution plan for completing and execution of the multitask construction. The report provides a clear description of the management procedure and implementation plan for the Gilbane Building Company. The management system adapted by the company in managing the concurrent multi construction project will result in the effective completion of the construction projects. The process will also result in completing in adequate time and within given financial and non-financial resources. Furthermore, the proposed plan has successfully eliminated the challenges during the construction of the building. Engaging in the communication with the different level of the organizational management helps in developing the successful and efficient building construction.